Position Description

Doctoral Administrative Supervisor

Reports To: Director of Clinical Services

Position Purpose: This position is responsible for the onboarding, training and administrative

supervision of assigned Mental Health Practitioner (e.g., PILT) staff. This role will provide clinical

oversight and supervision of clinical paperwork to ensure that services meet the standards of CARE

Counseling and licensing bodies.

Organization Relationships: This position reports directly to the Director of Clinical Services and

interacts on a regular basis with other members of an interdisciplinary team. This position works

cooperatively with all CARE Counseling staff.

Principal Accountabilities/Performance Standards:

 Support CARE’s Mission, Vision and Values as well as program and organizational policies,

procedures and service standards, ensuring staff understand and integrate accordingly.

 Fulfill all the duties and maintain professional and ethical behavior, as described in Mental Health

Professional and Clinical Supervisor position descriptions.

 Supervise the administrative work of atleast 10 assigned supervisees to ensure adherence to quality

standards and proper procedures, providing coaching when errors or problems with paperwork are

discovered. Additionally, facilitate 2 consultation groups each week.

 Properly prepare supervisees on completing supervision contracts and learning contracts and

updates in preparation for transitioning to another Clinical Supervisor.

 Participate in the planning, managing, and communication of supervisor teams and supervisor

transitions of Mental Health Practitioners and Clinical Trainees, as assigned.

 Provide training and instruction to newly hired Mental Health Practitioners in job duties and

company policies, providing and/or arranging training as needed including coaching and mentoring

specific to written paperwork. Additionally, assess their strengths and development needs, and

provide timely and specific feedback on job duties, company policies and best practices.

 Initiate, compile, and present monthly feedback from Clinical Supervisors regarding the

performance of their Mental Health Practitioners and Clinical Trainees.

 Coordinate with Onboarding Specialists and other staff to arrange for additional coaching and

training of Mental Health Practitioners as needed.

 Partner with staff on identifying and developing professional goals that encourage and support

professional growth within the organization. Includes participating in Clinical Trainee training days

and other company-initiated training and development.

 Help train new Clinical Supervisors into CARE’s systems and communicate expectations and

responsibilities of the role, as assigned.

 Participate in clinical leadership meetings, as assigned.

 Establish proper authority relationships among members of the work group and create a congenial

work environment while supporting workplace policy and procedures.

 Ability to maintain confidentiality and understand and comply with professional standards of


 Maintain all required training and certifications in accordance with state and organizational

requirements including attendance at staff meetings and mandatory trainings.

 Comply with all laws, regulations, policies, and ethical codes.

 Attendance is an essential function of this position.

 Other duties as assigned.


To perform this job successfully an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions. These essential duties include:

 Passing all background and requirements for facility and position; and

 The ability to pass the screening required by Federal Human Services Office of Inspector General to

assure that person has not been excluded from working in the Health Care Programs which receive

federal funding.

 Must have a valid and current driver’s license and auto insurance.

Education and Experience:

 Doctoral degree REQUIRED in the behavioral sciences from an accredited college or university.

 Minimum of one year prior supervisory experience.


 Maintain an active, unrestricted clinical license as a Psychologist in the State of Minnesota (LP).

 Maintain respective board approval to supervise Mental Health Practitioners and Clinical Trainees.

Language Skills:

 Ability to write pertinent, legible entries in Electronic Health Record System and written


 Clear and concise written, verbal and interpersonal communication skills that produce desired


 Ability to use personal computer and standard business and other work-related software with

minimal instruction.

 Ability to effectively present information and respond to questions from internal and external

stakeholders which includes program staff and clients.

 Ability to read and understand common terminology of the mental health field.

 Capable of reading and interpreting information, such as reports, general correspondence,

professional publications, and government regulations, with the ability to share with others as


Mathematical Ability:

 Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common

fractions, and decimals.

 Must understand basic statistics and have knowledge of data collection within the industry.

Mental Essential Functions and Reasoning Ability:

 Ability to work and prioritize independently with the ability to collaborate with others.

 Strong active listening, decision-making, and customer service abilities.

 Ability to learn and apply new competencies and information as to enhance individual job

performance and make recommendations to the program and/or unit.

 Proven time management, organizational and administrative skills with the ability to manage

multiple projects simultaneously.

Physical Demands:

 While performing these duties the person may be regularly required to walk, run, twist, stand, climb

stairs, kneel, bend, crouch, successfully demonstrate the ability to dispense medications per

established protocols, write and use a personal computer.

 Employees in this position may need to lift on a regular basis at least 20 lbs. and may need to exert

themselves while performing the above-mentioned duties.

 Accommodations will be made as needed to assure staff is safe. Assistance will be provided if

employee is unable to complete a task.

 Ability to drive a car and travel to meetings, site visits, appointments, and other work-related